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Quarterly Membership Meeting – 11 March 2008
Updated 14
March 2008
Venue:
The
Schedule:
7:00 Start to gather, meet &
greet non-members and existing members.
7:30 Drinks – compliments of the AGIS project, Roland K. –
food and conversation
Reminiscences of past
events / Description of planned future events
Volunteering to lead new
events
Business: Treasurer’s report
Election of officers:
Chairman, Treasurer, Secretary
Decision on Steering Committee
Volunteering for jobs:
Membership coordinator, Event coordinator, Webmaster, Steering Committee
Member
Later socialize
Report:
We had a very
successful meeting. 17 new and existing
members followed the schedule above.
Jeff graciously
agreed that our tiny, but growing library will be housed at the Australian High
Commission, and will be curated by the Secretary.
Roland kindly
suggested that we may advertise to gain further membership. He volunteered to have appropriate materials
such as stands, etc., prepared for tables which may be set out at
functions. He also suggested that we
prepare caps and T-shirts with the NFS logo, etc., for sale to the members in
order to gain both a sense of unity and create a broader awareness of the
Society.
Each of the
various officers was nominated, seconded, and voted in unanimously by those in
attendance. Volunteers stepped up to
fill the other positions and were accepted unanimously. Those in attendance decided not to form a
steering committee at the present, but let the 6 filling posts meet
periodically, instead. The positions
are:
Officers:
Jeff Hart, Chairman – The person who will lead our chapter for at least one year and
who will set the course and the tone of our chapter within the guidelines of
the national Society and with the help of a possible steering committee (see
below). The person who will organize and preside over our meetings.
Communication, compromise, consensus building skills important.
Approximately 1 hour per month.
Peter Poulsen, Treasurer – The person who will take over management of our account; our
funds, their collection from dues and any sales, and their distribution for any
expenses we may incur. This person is also responsible for reminding
members when their dues are to be paid, and for collecting them. Simple
knowledge of spread sheets, or of balancing a revolving cash account, and
ability to collect debt, and make ethical spending decisions. Approximately
1 hour per week.
Diane Hammer, Secretary – The person who will keep notes at our meetings, keep in touch
with the national Society and the national Secretary, and distribute any
literature and information necessary to keep our members informed, distribute
the Journal of the Society. Good communication skills, editing skills,
internet communication skills, some word processing skills. Approximately
1 hour per week.
Volunteers:
Graham Chadwick, Membership Coordinator – works with the Treasurer
and Secretary to help recruit new members, help and process new members’
applications, collect fees, keep the membership database current. Decent
knowledge of Microsoft Outlook or like, decent knowledge of internet-based
groups. Approximately 2 hours per week.
Yuliya Ryzhykh training under Roman Szlam, Event Coordinator –
works with President (and any steering committee), Membership Coordinator, and
Webmaster to spur members to lead events, help event leaders lead events,
schedule events on the calendar, connect more experienced event leading members
with those with less experience, help find other resources for prospective
event leaders to lead good events, make sure each event is well-planned,
collect information on past events and publish event write-ups. Good
knowledge of the abilities and experience of other members as well as other
resources for event planning, ability to connect people with one another and to
help them coordinate with one another, good writing skills, decent knowledge of
word processing, ability to resize photos (in terms of the space they take up
on disk, as well as their dimensions), ability to learn how to upload
information via internet. Approximately 2 hours per week.
The 6 persons above will form an ad-hoc Steering Committee – this
committee of 6-8 volunteers, each of whom serves a period of exactly one year
(members stagger their terms so that the committee flows over time), comes up
with ideas and helps the Chairman guide the chapter. Good organization
skills, good planning skills, imagination, good communication skills, good
compromise skills. Approximately 1 hour per month.
Attendance:
Lata, Peter, Glynis, Maria, Gabi,
Alan, Baerbel, Douglas, Emma, Graham, Jeff, Kyle, Luis, Rob, Roland, Roman,
Yuliya.
Directions:
From the Hilton Hotel, head north on Shehu Shagari past British
Council to end at Ring Road (Nnambi Azikwe expressway)
Turn left on Ring Road toward Life Camp, Stadium, Airport.
At first flyover (overpass), turn right toward Life Camp.
Continue over first and second bridges over Jabi lake.
Just 100 yards (meters) past the end of the second bridge, look
for a dirt track off the highway to
the right and turn right, and immediately right again so you are heading back
toward the lake on the dirt road.
Proceed to the end of the dirt road and look for a concrete sign
AHCC.
Turn left into the AHCC and go to the roundabout.
Turn left at the roundabout and then right at the wall.
Continue to the parking lot and follow the others to the tables
and chairs outside.
Bring mosquito repellent.